HMC Club App - Privacy Policy

This Privacy Policy describes how Himanshu Majithiya & Co. ("we", "us", or "our") collects, uses, and protects your personal information when you use our HMC Club mobile application (the "App"). By downloading, installing, or using the App, you agree to this Privacy Policy.

HMC Club is a client portal application that allows registered clients of Himanshu Majithiya & Co. to:

• View and manage their documents securely
• Book appointments with our firm
• Receive push notifications for important updates
• Upload documents by taking photos using the device camera
• Access their profile and account information

2.1 Account Information

When you register or log in, we collect:

• Name
• Email address
• Phone number
• Password (stored securely as a hash, never in plain text)

2.2 Documents & Files

When you upload documents or take photos within the App, we collect and store:

• Document files (PDFs, images, etc.) that you upload
• Photos taken using the in-app camera for document upload purposes
• Document metadata (file name, type, upload date)

2.3 Device Information

We may collect limited device information for the purpose of delivering push notifications:

• Push notification token (Expo Push Token)
• Device platform (Android/iOS)

2.4 Appointment Data

When you book appointments, we collect the selected date, time slot, and any notes you provide.

The App requests the following device permissions:

4. How We Use Your Information

We use the collected information solely for the following purposes:

• Account Management: To authenticate your identity and provide access to your client portal
• Document Management: To securely store, organize, and share documents between you and our firm
• Appointment Booking: To schedule and manage appointments with our team
• Notifications: To send you relevant updates about documents, appointments, and account activity
• Service Delivery: To provide chartered accountancy services as agreed

• All data is transmitted over secure HTTPS connections
• Passwords are hashed using industry-standard algorithms (bcrypt)
• Authentication tokens (JWT) are used for secure session management
• Documents are stored on secure servers with access controls
• We use refresh token rotation to prevent unauthorized access

Your data is hosted on secure servers in India. We implement appropriate technical and organizational measures to protect your information against unauthorized access, loss, or misuse.

6. Data Sharing

We do not sell, trade, or share your personal information with third parties, except:

• Push Notification Service: We use Expo Push Notification service to deliver notifications. Only your device token is shared for this purpose.
• Legal Requirements: If required by law, regulation, or legal proceedings
• Professional Obligations: As chartered accountants, we may be required to share information with regulatory bodies (ICAI, tax authorities) as mandated by law

7. Data Retention

We retain your account data and documents for as long as your account is active and as required by professional and legal obligations. If you request account deletion, we will remove your personal data, except where retention is required by law (e.g., tax records that must be maintained for statutory periods).

8. Your Rights

You have the right to:

• Access: View your personal data stored in the App
• Correction: Update or correct your profile information
• Deletion: Request deletion of your account and associated data
• Withdraw Consent: Revoke camera, storage, or notification permissions at any time through your device settings
• Data Export: Request a copy of your data

To exercise any of these rights, please contact us at the details provided below.

You can request deletion of your HMC Club account and all associated data by:

• Contacting us via email at info@himanshumajithiya.com
• Calling us at +91 98795 03465

Upon receiving your request, we will delete your account and personal data within 30 days, except where retention is required by law.

10. Children's Privacy

The HMC Club App is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. Continued use of the App after changes constitutes your acceptance of the updated policy.